planning an event

Planning an Event

Planning is everything, so our staff will guide you through the process. The following information will better help you plan for your event.

The following documents will be a part of your user agreement:

It’s important you review these materials along with your user agreement.


If it’s your first time renting space, please complete the online application to reserve a venue and dates.

Contract/User Agreement

Before any event can be promoted or take place, a completed user agreement must be on file including certificate of insurance and your deposit.

Depending on the nature of your event, an entertainment permit may be required (see Safety Guidelines). If you’re using pyrotechnics, additional approvals are necessary.

You will receive a promoter packet with important timelines, checklists and information about ordering services (i.e. electric, event decorating, etc.).

Cost estimates will be provided to the best of our availability once you’ve worked with a staff member on developing your event. The estimate will be included in your user agreement, but is subject to change with additional services and equipment.

Booking Guidelines

If you’re interested in learning more about venue availability and pricing for space and services, please complete the form and a member of the team will contact you regarding availability as well as the application and contracting process.

If you’d prefer to call:

Event Services Department (all venues other than Pop Weaver Youth Pavilion and Indiana Farmers Coliseum)

Indiana Farmers Coliseum

Pop Weaver Youth Pavilion

For private catered events such as weddings, please contact our caterer, Bartos Catering, at 317-926-4936.